Last Updated on December 8, 2023
After a long winter season, going out to enjoy the perfect weather and absorb fresh air is an absolute treat. This is a great time that you get to organize get-togethers and enjoy the company of friends and family. To have a successful outdoor party, you’ll focus on the décor and plan for fun activities that guests will engage in, including plenty of food and drinks. This might sound overwhelming, right? Well, it shouldn’t. Follow the tips below to help you plan for a stress-free outdoor party.
Menu Consideration
It can be daunting to time everything perfectly when feeding a crowd. To avoid being under such intense pressure, it would be best to consider the buffet-style. It’s a way of eliminating chances of walking in and out of the kitchen to serve guests. To make your buffet appealing; it would be right to add various options. Therefore, ensure to include gluten-free or vegan meals.
In addition, to keep the hot foods hot, place the serving table close to an electrical outlet. This will ensure that the food in the warming trays is hot. Even when the summer weather is the best, the heat makes the salad lukewarm, making it less tasty. Keep the bowl over ice to ensure that the salad is fresh, and the flavors are maintained.
Snacks and Beverages
Besides having food that your guests can enjoy, having snacks and beverages ready for them is also relevant. Since the weather is warm, consider cold options like margarita popsicles or jello shots. Include soft drinks and bottled water for those who wish to abstain from alcohol.
What is more, ensure to set up a separate drink station. You’ll prevent spills or bottlenecks around the buffet area by factoring this in. Since each guest has different preferences of how their drinks should be, you can set them up to give them the freedom to mix as they please.
Send Invites Early
Note that people tend to have booked for different occasions during the warm months, including summer. To ensure that all your intended guests are present at your outdoor party, ensure to send them invites early. This helps them clear their schedule in readiness for the get-together. You can send the invites via mail, messages, or phone calls. To know how many people will be present at the party, it would help to request and RSVP. This will help you know the number of seats you should prepare.
Additionally, it would help let your guests know what they should expect at the party. Make sure to let them know what they will be eating and their attire to match your theme. Also, if you plan swimming to be one of the activities they’ll participate in, you should inform them to carry the swimsuits.
Shade and Light
The scorching summer sun can be unforgiving. Therefore, if you plan to have your outdoor party during the day, it is important to have shaded areas where your guests get away from the sun. Shaded options include tents, umbrellas, and canopies, as well as large trees and areas blocked by tall buildings.
You might plan to have your party during the night, or the event might extend into the night. To make sure that your guests can still move around freely and have a great time, it would help to install adequate lighting. This might include using candles or lanterns. Note that the lighting doesn’t need to be bright; it just needs to be enough visibility.
Decoration and Entertainment
One way to set the mood for the get-together is by decorating the location. You can decide to have a theme or play around with colors. You can opt to go for colorful lanterns to spruce up the space. Make a splash with inflatable decorations! These fun shapes and sizes can transform any outdoor party into a colorful wonderland. Choose from inflatable flowers, and animals, or even create custom inflatables to match your theme or message. And don’t forget about practical inflatables like tents and tunnels – they’ll keep your guests dry and cool during unexpected weather conditions. Learn about custom-printed inflatables and their endless possibilities for customization to make your event stand out.
Furthermore, keeping your guests entertained is your ultimate goal; therefore, incorporate music into your party. When choosing a music playlist, make sure that it’s long enough for the occasion. Also, ensure that the songs you choose have a variety of genres to be loved by your guests.
As seen above, planning for an outdoor party should not be a daunting task. To be successful, plan early and understand your budget based on the number of guests. Also, since kids will be present on occasion, have outdoor toys ready for them to play with.
